Built by Recruiters, for Recruiters.
Hire the VA who fits your desk,
not just the role

We diagnose your workflow
before we match your VA.

It’s not about your capability. It’s about your time.
When admin stops owning your week, the real work gets done. The right VA can give you back 30+ hours a week.

Trusted by:

Recruitment United & recruiters across
Australia and New Zealand.
References available on request.

Book a quick call
Built for:

Solo to small-mid-sized agencies scaling delivery without local hires.

What’s included:

Full recruitment search, skills tests, and video interviews.

Proven ROI

10–30 hrs saved per month.
3–4× return within 90 days.

We don’t start with the VA.
We start with your desk.

Most desks don’t have a “VA problem”. They have a workflow problem.

You can hire a good recruiter and still stay buried.
The handovers are vague. The tasks aren’t defined.
You end up checking everything twice.

We map your desk first. Then we build a VA role that removes the admin work that slows you down.
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That’s how you protect your time.
And get back 30+ hours a week.

Hire a Recruitment VA

We provide workflow clarity

Where does your process slow down?
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What admin drains your time?
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Where is candidate drift happening?
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What tasks keep you inside your inbox instead of speaking with candidates and clients?
Because we understand recruitment operations, we diagnose your bottleneck first, define the right VA role second, and match the candidate last.
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You get a clearer desk.
Cleaner handovers.
Less rework.
More time to win work.
Start your VA search

Why recruitment agencies choose AOS

We’ve run desks ourselves, we know where a good desk breaks and what a good recruitment VA actually looks like. We use that experience to guide every part of the search and assessment process. We start with workflow clarity:
We understand how recruitment desks run day to day
We help you define what you actually need
We run a recruitment-grade search, not generic outsourcing
We score candidates against real agency tasks
You receive clear guidance on who will ramp quickly

What’s included in your VA search

Everything you need to hire the right VA,
without the guesswork.
Book a discovery call

Role scoping & brief

We map your desk, workload, bottlenecks and what should stay onshore vs offshore. You walk away with a clear operating plan, not a vague job description.

Targeted offshore search

Direct outreach into experienced VA networks plus screening for communication, detail, reliability and tech readiness.

Shortlist delivery

Within 7–10 business days, you’ll receive:
3–5 shortlisted candidates
Formatted resumes
Recruiter notes and skill ratings

Interview & selection support

We help you run a tight, structured interview process so you pick with confidence and avoid misalignment.

Offer & onboarding setup

We assist with expectations, handover and the first steps of onboarding so your VA can ramp up with clarity.

The AOS Framework

This is the structure we use to make sure your VA is scoped correctly, assessed properly and set up to deliver consistent work from the first weeks.
01. Scoping, Search & Hire

We define the capability your desk needs before the search begins, so the role matches your workflow from day one.

02. 8-Week Onboarding Plan

Your VA follows a clear onboarding plan with simple weekly routines.It helps them learn your workflow, master your tools and reach full productivity faster, without heavy supervision.

03. Australian Client Guide

Your VA gets a straightforward guide to working with Australian and New Zealand recruitment teams.
It covers communication norms, expectations and working style, making collaboration smooth from the first week.

04. Recruiter-Specific Assessment Tools

Every candidate completes recruitment-specific tasks and scenarios. We test accuracy, sourcing capability, pipeline organisation and communication quality before they reach your shortlist.

Typical job titles we match to your workload

We define the capability your desk needs before the search begins.
The our approach makes it clear whether you need an Admin VA, Candidate Manager, Resourcer, Delivery Partner or a mix of specific skills.
We help you define clear responsibilities, and determine the right mix of experiences and cultural fit to ensure a perfect match, so you hire the right support for your agency.

Admin VA

Responsibilities
Resume formatting and document prep
CRM updates and data hygiene
Job ads, postings and basic search admin
Interview confirmations and follow-up coordination

Candidate Manager

Responsibilities
Candidate follow-ups and pipeline movement
Screening coordination and scheduling
Shortlist updates and candidate status tracking
Communication support across email and CRM

Resourcer

Responsibilities
Sourcing and talent identification
Running searches and building name lists
Pipeline building for active and passive candidates
Surfacing candidates for consultant review

Delivery Partner

Responsibilities
Sourcing and shortlist support
Screening assistance and candidate coordination
Scheduling interviews and managing logistics
Keeping delivery workflow consistent and on track

Designed for recruiters, not generic outsourcing

Recruiters, are you losing 30–40 percent of your week to admin and workflow friction?

We know what it's like. We’ve lived it.

Everything we do is built around recruitment–not corporate admin or low-value offshore tasks.

That means better matches, faster ramp up and assistants who slot into your workflow without slowing desks down.
Recruitment VA hiring done properly lets you:

Run more roles without burning out
Improve delivery quality
Protect consultant time
Accelerate shortlisting
Reduce operational pressure
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The Results

1-2 +
1–2+ extra placements each quarter
30+
30+ hours a week back
“The Team at AOS have taken the time to understand our business helped us to scope what we actually needed, which was different to what I initially thought I needed. They found me the right fit, and have stayed involved to help me get the most out of my team. We have hired our 2nd offshore team member via AOS.“
Ready to level up your recruitment agency?
Get the VA your desk needs

Proven results, steady delivery

See how our full delivery model helps recruiters build reliable offshore capability, from onboarding to quality control.

Explore More Services
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Onboarding & Enablement

We set the first 30–60 days: clear goals, simple SOPs for search, notes, safe access and on-desk coaching. Your assistant delivers usable shortlists quickly with less hand-holding.

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Delivery & Operations

We give you a weekly cadence, quality checks and all the coaching you need. Shortlists land when promised, accuracy goes up, and you spend less time managing and reworking.